What should a buyer check before accepting a fashion-stock quotation?
Check that the reference, images or video, condition, known defects, composition, sizes, colours, quantities and purchase mode describe the same lot or style. The listing is the starting evidence; the latest written quotation must confirm final quantity, price, VAT, freight and terms. If information is missing or does not match, ask for written clarification before accepting.
Eight evidence points to match to the same goods
No single item of evidence describes the whole transaction. Read the listing, additional material and quotation together.
| Evidence | What it can confirm | What it cannot confirm alone | Final check |
|---|---|---|---|
| Lot or style reference | Identifies the goods to which every other data point should relate. | Does not prove content, quantity or availability by itself. | Use the same reference in the enquiry and quotation. |
| Images | Visible appearance, colour, details, labels or packaging shown. | May be representative and do not prove quantity, origin or every unit’s condition. | Ask which reference and part of the lot they show. |
| Video | A broader view of visible assortment, packaging or details when recorded. | Does not replace a count, composition data or written terms. | Confirm the date, reference and subject when material to the decision. |
| Condition and known defects | New, sample or other declared condition and already-known irregularities. | Does not guarantee every non-visible characteristic is identical. | Have material particulars recorded in the applicable data or quotation. |
| Composition and labels | Published fibres and percentages or those visible on the label shown. | One label image does not automatically prove every reference’s composition. | Match label, reference and variants before planning resale. |
| Sizes, colours and assortment | Published variants and, where available, quantities by size. | A listed size does not guarantee even distribution or future supply. | Compare the requested and confirmed assortment. |
| Quantity and purchase mode | Lot total, style availability, minimum and permitted buying options. | Total, minimum and selected quantity are different numbers. | State the required quantity and verify the final quotation quantity. |
| Written quotation | Quantity, price, VAT, freight and terms confirmed for that proposal. | Does not automatically expand what the images or listing do not show. | Compare the latest version with references and clarifications before accepting. |
From catalogue to confirmation in four steps
Keep the relationship between the materials clear at every stage.
1. Listing
Record the visible reference, condition, images, sizes, composition, quantity and purchase mode.
2. Additional material
Request photos, video or details only for points needed to make the decision.
3. Selection and enquiry
Send references, required quantities, delivery country and unresolved questions.
4. Written quotation
Check that the latest version resolves differences and confirms commercial terms.
Do not confuse the four quantity figures
Several quantities may legitimately appear in one B2B fashion-stock journey.
- Lot total
- The overall quantity published for the lot when the listing was viewed.
- Style availability
- Quantity for one style, which is different from the lot total.
- Minimum purchase
- The permitted threshold for a full lot, partial lot or standalone style.
- Final quantity
- The quantity confirmed in the latest written quotation; this is the commercial reference.
When to pause and ask for clarification
A difference does not automatically indicate a problem, but it should be resolved before acceptance.
- Different references across photos, video, selection and quotation
- Label photos not linked to a specific style
- Sizes or colours listed without enough distribution detail for your channel
- Figures that mix lot total, style quantity, minimum and requested quantity
- Older material that may no longer represent current availability
- Ambiguous wording about condition, a known defect or packaging
- Final quantity or terms missing from the latest written version
Who verifies what
ItaModaStock / TRA-COM SRLS
- Connect available information to the published references
- Communicate condition and known defects where applicable
- Confirm the proposal’s quantity and terms in writing
Professional buyer
- State references, required quantities and destination
- Assess sizes, composition, assortment and condition for the intended market
- Ask questions and check the latest version before accepting
What images and video cannot prove by themselves
Images and video help assess visible appearance, but alone they do not guarantee future availability, final count, origin, authenticity, brand authorisation or compliance in every market. If any of these matters is decisive, request specific confirmation or documentation before ordering.
Product-evidence questions
- Are photographs enough to accept a quotation?
- No. They must be linked to the correct reference and read together with condition, composition, sizes, quantity, purchase mode and the written quotation.
- Can a visible style be bought as one unit?
- Not necessarily. Standalone-style purchasing applies only when the listing permits it and states a minimum; otherwise the style may be available only within the lot.
- Does a video prove final quantity?
- No. It shows what was visible when recorded. The final quantity is the one confirmed in the latest written quotation.
- What if a size or composition is missing?
- Ask for the data or evidence linked to the reference. If it is unavailable, explicitly decide whether that uncertainty is acceptable for your resale market.
- Which quantity controls if the figures change?
- Before acceptance, use the quantity in the latest written quotation and verify the reference and purchase mode are correct.